Time & Payroll
Work Hours Calculator
Plan weekly shifts, account for breaks, and see overtime and gross pay automatically. Ideal for hourly employees, managers, and HR coordinators.
Weekly shift planner
Edit shifts, add custom rows, or reset to a standard weekday schedule.
| Label | Start | End | Break (minutes) | Worked | |
|---|---|---|---|---|---|
| 7.5 hrs | |||||
| 7.5 hrs | |||||
| 7.5 hrs | |||||
| 7.5 hrs | |||||
| 6.5 hrs |
Weekly summary
Total hours
36.5 hrs
Regular hours
36.5 hrs
Overtime hours
0 hrs
Total pay
$1,022.00
Regular pay
$1,022.00
Overtime pay
$0.00
Compliance reminders
- Monitor weekly totals—overtime starts after 40 hours in many US states.
- Record unpaid meal or rest breaks to keep wage statements accurate.
- Keep shift notes for audits or payroll disputes. Exporting to CSV will be supported soon.
FAQs at a glance
- How do I calculate overtime pay?Set your weekly threshold (such as 40 hours). Any time beyond this point is multiplied by the overtime rate, commonly 1.5× in the US.
- Can I track breaks or half days?Yes. Enter break minutes for each shift to automatically subtract unpaid time and adjust total hours.
- How accurate are pay estimates?Gross pay is calculated from your rate and overtime settings. For exact payroll, include local taxes, deductions, and company policies.
How to total weekly hours
Log clock-in/out times, breaks, and overtime rules for each day.
- Set the week
Choose the week start date and overtime rule (weekly or daily).
- Enter shifts
Fill in clock-in and clock-out times and subtract unpaid breaks.
- Tag projects
Use project labels to allocate hours to clients or cost centers when needed.
- Review totals
Check regular hours, overtime, break deductions, and decimal hours before exporting.
Case study: Agency contractor timesheet
A contractor splits time between two clients while tracking overtime after 40 hours.
- Schedule
- Mon 8:30-17:15, Tue 9:00-18:30, Wed-Fri 9:00-17:00
- Overtime rule
- Weekly overtime after 40 hours
- Daily entries
Each shift is logged with break minutes and project tags for Client A or Client B.
- Overtime detection
The calculator flags 3.25 overtime hours after total hours reach 43.25.
- Export
The contractor copies decimal hours for payroll and detailed breakdowns for both clients.
Billing takeaway
The agency invoices both clients accurately while payroll processes overtime correctly.
Work hours calculator FAQs
Can I enter multiple shifts per day?
Yes. Add another row for the same day; the totals include every shift.
How are overnight shifts handled?
Enter the next-day end time (22:00 to 06:00). The calculator adjusts for day rollover.
Does it support CSV export?
Copy the summary into spreadsheets or HR systems. Dedicated export formats are on the roadmap.
Further reading
- Fair Labor Standards Act overview
- State overtime law comparison
- Freelancer time tracking best practices